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When should I approach letter writers? What if I plan to take some time off before I go to graduate school? Professors and supervisors are generally pleased to write on your behalf; however, they are usually involved in many activities. Faculty are especially busy during the months of November and December. Be considerate of your letter writers’ time and approach them at least two months before you need the letter. If you plan to take some time off before going to graduate school, don’t wait until you want to apply to graduate school to ask for letters. Your professors could be on sabbatical, or you may not be fresh in their minds anymore. So, ask professors for a "general" letter of recommendation before you leave Cal and place their letters in a safe place, like the Career Center’s Letter Service. When you are ready to apply to graduate school, contact professors again, and ask them to update your letters.

Inform yourself about the person you are recommending. Spend some time talking to them about their goals and the position they are applying for. Gather together their current resume, any memos or notes you may have on them, and any other information that will help you as you write the letter. The best recommendations are thorough and specific, and having all the information at hand will make the process much easier.

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